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Christmas Party Planning Top Tips

Christmas Party Planning – Why it’s best to plan early!

Christmas Parties are all about magic, imagination and memorable moments. Therefore, you will not be surprised that Christmas Party Planning at Eventologists; having such a busy client portfolio, starts early with planning and imagination. This sometimes takes months even years in advance…for those large projects!

Christmas trees and décor are often secured 11 months in advance to ensure the right quality, the right height and the right décor is delivered bang on schedule. It’s a fabulous and also frenetically exciting time for us when it comes to Christmas Party planning. People are still amazed to discover the schedules we work to but if you look deeper into what it takes to create a magical experience for Christmas events it really is not that surprising.

For commercial Christmas decorations we usually start to plan very early in the year and this is for 2 simple reasons.

1 – The clients know that to create something spectacular they need the time to cover all areas in detail. This may be anything from physical logistics all the way down to the final design and installation. For many of our venue and hotel clients we find that as they are open to the public, working around this can be difficult. Therefore, we need to build this crucial consideration into everyone’s schedule.

2 – You want the best in the market and sometimes leaving Christmas till the last- minute means you get only what is left. Failing to prepare is simply preparing to fail! Be sure not to leave yourself in a position where you are only able to have what is left by confirming late. Christmas is a crucial trading time and leaving anything to chance could mean a lack lustre approach and therefore often a lukewarm reaction from customers.

When supplying our services to clients who are looking to plan and create a extraordinary experience for guests who attend Corporate Christmas parties, we always start to confirm all details early! This includes, acts and entertainment, the baubles on the trees and the centrepiece for the tables. This could be as early as March to ensure we secure absolutely the right product and service at the right price!

So Planning has only started now – is it too late?

Eventologists are very fortunate to plan events for some of the worlds most well known, reputable brands and even though they are also some of the most organised, many times a Christmas party is the last thing on their minds. This is where we come in!

As an event management company who knows how to create events with little notice it is beneficial to our clients to outsource their needs to make sure all is planned to a professional and high standard. You would not believe how many times a company may leave the all important Christmas celebrations to people and committees who already have a hectic day- job! We have been able to successfully minimise a lot of stress because of our experience, knowledge in events.

It is never too late!

A perfect example was when a client of ours believed they simply needed some table centres for their Christmas party. Following an exploratory meeting to make sure there was nothing else they needed from our expertise the floodgates opened, resulting in a full ten page proposal being submitted. This included entertainment, venue finding and venue décor all within their budget. It just goes to show that being creative and building a relationship with our clients has been the driving force to our success.

Just think how many people there are out there looking to create a spectacular event just like you are – but thinking they might have left it too late? So keep this in mind when planning your event this Christmas as it is like the old saying goes.

The early bird catches the worm!….if you want the best and still within your budget, you simply have to partner with experts who really know how – and that means now!

Contact our event expert team today and we will manage your next Christmas event!

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  • We have worked with Eventologists for the a couple of years now and can't fault them from start to finish the whole process is very seamless and the stuff they do is incredible! We have themed evenings and they always come up with some fab ideas that help to emphasise the theme and bring it to life. Our events have conference sessions in the venue during the day and we transform them for our awards in the evening and Eventologists always completely transform the space for the evening so that it feels like you're in a completely different space which makes it all feel so much more special and a real celebration and by the time morning arrives its all completely cleared as if by magic!

    PPMA Admin Avatar PPMA Admin
    May 19, 2022
  • Great props, prompt delivery, awesome team. Would use again.

    Richard Buxton Avatar Richard Buxton
    May 19, 2022
  • A wonderful team who made our event space look incredible. Jacob took our ideas and brought them to life. We've had amazing feedback about the event design, so we couldn't be happier. Everyone really loved the living wall and trees!

    Olivia Rocky Avatar Olivia Rocky
    April 19, 2022
  • Rita has been an absolute pleasure to work with; she listened to our ideas and vision and then totally ran with it and created something better than we could have ever imagined! On the event day, Rita and her team swooped in and decorated our venue in record time. Rita and the team were professional and efficient. We look forward to working with Eventologists again next year!

    Neighbourly Brands Avatar Neighbourly Brands
    March 19, 2022
  • Eventologists are a pleasure to work with. The whole experience from start to finish isn't nothing short of perfection. The team are super professional and Jen makes working with them a breeze. Nothing is too much and she is always so responsive. Can't wait to work with them again :)

    Andrew Chalk Avatar Andrew Chalk
    March 19, 2022
  • Eventologists have been a dream to work with. No fuss, straightforward communications and pricing. Delivery and collection on the day was simple and efficient. Professional and friendly at every turn - thanks for your part in making our event a great success!

    Emma Bird Avatar Emma Bird
    February 19, 2022
  • We’ve used the services of Eventologists on numerous occasions and their expertise is priceless. Great service as always from Rita and her team who are always full of ideas and ways to make your event stand out. We’ve hired sets for Moulin Rouge, Great Gatsby, Hollywood and Glitz and Glam plus they created a wonderful set for a festival including tress with festoon and flags. Highly recommended and great to work with.

    MrandMrsGrey Avatar MrandMrsGrey
    July 19, 2021
  • Wonderful team, from the event manager to the decorators! The choices of set ups and themes are really original as well as well made. Each event is done with lots of passion , always keeping the client best interest at heart. Great value for money, and they always go the extra mile!

    Astrid Guillabeau Avatar Astrid Guillabeau
    July 19, 2020