Christmas Party Planning Top Tips

Christmas Party Planning – Why it’s best to plan early!

Christmas Parties are all about magic, imagination and memorable moments. Therefore, you will not be surprised that Christmas Party Planning at Eventologists; having such a busy client portfolio, starts early with planning and imagination. This sometimes takes months even years in advance…for those large projects!

Christmas trees and décor are often secured 11 months in advance to ensure the right quality, the right height and the right décor is delivered bang on schedule. It’s a fabulous and also frenetically exciting time for us when it comes to Christmas Party planning. People are still amazed to discover the schedules we work to but if you look deeper into what it takes to create a magical experience for Christmas events it really is not that surprising.

For commercial Christmas decorations we usually start to plan very early in the year and this is for 2 simple reasons.

1 – The clients know that to create something spectacular they need the time to cover all areas in detail. This may be anything from physical logistics all the way down to the final design and installation. For many of our venue and hotel clients we find that as they are open to the public, working around this can be difficult. Therefore, we need to build this crucial consideration into everyone’s schedule.

2 – You want the best in the market and sometimes leaving Christmas till the last- minute means you get only what is left. Failing to prepare is simply preparing to fail! Be sure not to leave yourself in a position where you are only able to have what is left by confirming late. Christmas is a crucial trading time and leaving anything to chance could mean a lack lustre approach and therefore often a lukewarm reaction from customers.

When supplying our services to clients who are looking to plan and create a extraordinary experience for guests who attend Corporate Christmas parties, we always start to confirm all details early! This includes, acts and entertainment, the baubles on the trees and the centrepiece for the tables. This could be as early as March to ensure we secure absolutely the right product and service at the right price!

So Planning has only started now – is it too late?

Eventologists are very fortunate to plan events for some of the worlds most well known, reputable brands and even though they are also some of the most organised, many times a Christmas party is the last thing on their minds. This is where we come in!

As an event management company who knows how to create events with little notice it is beneficial to our clients to outsource their needs to make sure all is planned to a professional and high standard. You would not believe how many times a company may leave the all important Christmas celebrations to people and committees who already have a hectic day- job! We have been able to successfully minimise a lot of stress because of our experience, knowledge in events.

It is never too late!

A perfect example was when a client of ours believed they simply needed some table centres for their Christmas party. Following an exploratory meeting to make sure there was nothing else they needed from our expertise the floodgates opened, resulting in a full ten page proposal being submitted. This included entertainment, venue finding and venue décor all within their budget. It just goes to show that being creative and building a relationship with our clients has been the driving force to our success.

Just think how many people there are out there looking to create a spectacular event just like you are – but thinking they might have left it too late? So keep this in mind when planning your event this Christmas as it is like the old saying goes.

The early bird catches the worm!….if you want the best and still within your budget, you simply have to partner with experts who really know how – and that means now!

Contact our event expert team today and we will manage your next Christmas event!