How to Continually Wow your Guests when Using the Same Venue Each Year

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How to Continually Wow your Guests when Using the Same Venue Each Year

Using the same venue year on year and need to surprise guests? Ever wondered how you make the same venue look the different over and over again? There’s nothing wrong with the familiar! There are so many reasons to book the same venue year on year – great service! Great food! Good location, excellent motorway links, ample rooms that you need – and the list goes on!

However, for guests, the same venue can start to feel bland and they start to second guess what to expect at the next event. Not great when you want them to feel invigorated, excited and ensure that this year’s conference is a game changer! Whilst new venue search is an option, it’s hard to start again as well as trying to relay the company’s key strategic message and juggle the extra work that the new boss keeps piling on you! So, what’s the solution to a completely awe-inspiring conference at the same venue? At Eventologists, we think it’s about delivering newness every time and making the same venue look completely different!

  1. Firstly, the room – if changing the room isn’t an option, then how about changing the floorplan, consider theatre style seating if you had cabaret last time
  2. Change the stage set – wow them with a new stage and backdrop which changes from the day to the evening. Work with your AV company of Creative agency to shake up the status quo
  3. Do cool stuff at lunch – Venues now offer so many more options such as street food to make lunch fun and interactive with finger licking good food!
  4. Add some interactive sessions that they would not ordinarily get to do – It will be a talking point!
  5. Transform the venue from day to evening! If you’ve never had a themed event – dip your toe – trust us, it will be a party that they do remember and look forward to. If a theme is a bit too risky, but you don’t want the event to feel too corporate; use colour, unusual table centres, and nice touches like funky bars and furniture! The less rigid and corporate the event feels the more relaxed your guests will be. Add entertainers that add ambience in the room and create great picture moments. If you had a DJ last year, what about a band this year? Think about the time of year, can you keep corporate but take influence from the time of year – e.g. add an enchanted touch in Autumn and keep it fresh during Spring?

As we all enter an era of complex marketing and sales with social media, unusual venue openings and a plethora of ways of communicating; customers are shopping around each year looking for newness or new venues. Venues who want to retain existing business really need to inspire them with ideas of what their event can be rather than be sold the features of the room. It’s a different mindset to showing the more practical elements of the room but its fast-becoming what venues are focusing on to convert new sales and maintain existing customers. Knowledge of how they can transform the room or partners who can help them to think out of the box is an essential sales skill, especially for customer retention.

If you’re a conference organiser, transforming spaces and venues is much easier than venue search and starting the process all over again! Working with creative partners who will help you to give freshness each year to get 5-star guest feedback is the panacea that every conference planning and event agency strive for. Maybe just thinking about the same differently could be just the answer!

Eventologists transform The Brewery, London

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Eventologists transform The Brewery, London

Eventologists have been busy delivering new concepts and ideas in July and would like to share a stunning new theme that we’ve launched called Blue Sky thinking. This concept comes from inspiration that all conferences and companies are constantly searching for. Developing new ideas and looking at innovation is always on the agenda at conferences, exhibitions, corporate events, Gala Dinners, Awards evenings, or charity fundraising events, which is why we’re constantly thinking out the box and developing new ways of thinking.

We thought we would be even more literal and deliver a landscape that brings you Blue Sky Thinking. We’ve designed & produced giant clouds that suspend from the ceiling in a spectrum of colour changing lights setting the mood within the room. To create the horizon, we’ve made giant vintage light bulb chandeliers representing those light bulb moments. Hurricane statement centrepieces take centre stage on the tables depicting a melange of ideas and thoughts – a whirl wind of ideas.

When this theme is in the context of a Gala Dinner, bespoke light up cloud themed table centres finish the setting beautifully elegantly. Our Blue sky thinking theme is versatile and can be used at exhibitions, networking events, conferences and parties – dress up or dress down. It’s the party piece that will get your audience talking & create that wow factor.

New products available – creating venue styling solutions:

We worked to create this in the most spectacular surroundings of the Brewery and we couldn’t think of a more exciting venue to launch our new theme – tell us what you think! Are you looking for exciting concepts for your conference or event? – call one of our stylists on 08000293101 to give you the inspirations – Banish the bland! Dare to be different with Eventologists!

Let's create amazing events Contact us

I wished to get in touch to say thank you for providing the centrepieces for the Gloucestershire Live Business Awards and working with us within our budget at such short notice. I also wanted to let you know that your staff was a pleasure to work with. Very friendly, professional and had the room setup with plenty of time to spare before guests arrived. Please pass on my thanks.

Louise Symonds, Regional Events Manager

I just wanted to drop a note to formally thank you for pulling out all of the stops for our Christmas Social – the Peaky Blinders theme went down a storm and it looked UNREAL! The decor, props, bespoke items and attention to detail really made the event last night. As ever, you and the team were complete professionals and a dream to work with. Huge thanks and appreciation, I look forward to the next event already!

Clair Stevens, Communications Manager

The room looked fab and we received some great comments. It was great to work with you again and it makes things run smoothly when we can rely on you and your team to get the job done. Gives peace of mind.

Sharon Bone, Events Manager

WOW, went to an event done by these guys and I was blown away. They transformed a banquet hall into something out of a fairytale. The staff are very friendly and professional. Would definitely recommend them to anyone.

Amish Thakrar, Marketing Manager

Thank you to you and your team for all your help and support with the table theming for our UK 60-Year Anniversary celebration last night. Right from the very beginning, everything was so very professional and easy. The tables, gifts and award were absolutely fabulous and really added to the whole ambience of the evening, and I have had many wonderful comments about them from our visitors.

Lesley Young, Marketing Communications Manager